Office Administrative Assistant Job at Gravity Staffing, Inc., Fairfield County, CT

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  • Gravity Staffing, Inc.
  • Fairfield County, CT

Job Description

An alternative asset management firm located in Stamford, CT is hiring for an Office Assistant/Receiptionist. This is a great position for a recent college grad who has some administrative office experience during college, or for someone with 1-2 years of office experience. The position is fully in the office, and the hours are either 9-6 or 8-5.

Responsibilities:

  • Responsible for answering and directing incoming calls to ensure a “pleasant experience”
  • Maintain conference room schedules, booking as needed
  • Set up catering and cleaning up conference rooms pre and post meetings
  • Make sure kitchens are clean, stocked and organized throughout the day
  • Maintain inventory for coffee and water
  • Emails - print and distribute certain publications and attachments as received
  • Keep office organized and straightened throughout the day
  • Keep office supply rooms neat and organized and maintain inventory for supplies
  • Check specified copiers and printers daily and fill with paper as needed
  • Prepare FedEx packages
  • Keep supervisor well-informed of activities, problems identified or potential problems
  • Perform miscellaneous office administrative duties as requested

Required Experience

  • Ideally 1-2 years administrative experience
  • Four year college degree
  • A “can-do”, helpful and supportive attitude to all team members
  • High attention to detail
  • Excellent organization, time management and follow-through skills required
  • Able to manage multiple tasks simultaneously
  • Ability to be proactive about all activities that are required to fully complete a given task
  • Able to interact professionally with all levels of the organization
  • Must know Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook

Job Tags

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