Receptionist Job at OurStaff, LLC, Santa Fe Springs, CA

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  • OurStaff, LLC
  • Santa Fe Springs, CA

Job Description

RECEPTIONIST

Santa Fe Springs

M-F: 8am-5pm

Pay Rate: $18-$22/hr (DOE)

POSITION PURPOSE

The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office. 

ESSENTIAL FUNCTIONS

  • Average percent of time
  • 40% Answering phones
  • 20% Scanning of invoices and indexing them
  • 5% Cash receipts - collecting checks and logs it in
  • 10% Opening and distributing mail
  • 10% Distribution of job related AP, progress releases, etc
  • Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
  • Preliminary Notices distributed to contract admin
  • 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
  • 10% Monthly/Occasional Administrative Responsibilities
  • Maintain the First Aid Supplies Cabinet
  • Handles vending machines
  • Orders supplies for the kitchen
  • Other administrative responsibilities as needed – Back up for AP entry
  • Schedule building maintenance as instructed by Accounting Manager

KNOWLEDGE, SKILLS & EXPERIENCE

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

  • Minimum of 2 years in a receptionist or administrative role
  • Background in construction experience is preferred
  • Ability to multitask, juggle multiple priorities, and prioritize responsibilities
  • Ability to work under pressure in meeting specific responsibilities
  • Must have excellent organizational skills
  • Must have excellent communication and written skills
  • Ability to interact with a variety of individuals at all levels
  • Must have a pleasant and positive demeanor
  • Must have moderate computer skills in Excel, Word and Outlook applications
  • Ability adapt to changes of the company’s needs
  • Ability to follow up and follow through on tasks and projects

COMPETENCIES

• Effective communication

• Critical thinking

• Time management/multitasking

• Detail oriented

• Service oriented

• Analytical thinking

• Punctual

EDUCATION

• High school diploma.

• Some college education a plus.

PHYSICAL REQUIREMENTS

  • Most time spent in an indoor office environment
  • Sitting at a desk for prolonged periods of time
  • Occasional lifting of files and boxes up to 20 lbs
  • Pushing/pulling of file cabinets
  • Extended visual use of a computer screen
  • Frequent typing

Job Tags

Full time, Contract work,

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